Features and Updates

University Storage Quotas for Google and Microsoft 365 (Effective August 1)

Dear Campus Community,

To support efficient, secure, and sustainable data management, Texas Woman’s University will implement storage quotas for Google and Microsoft 365 accounts effective August 1, 2026. These quotas follow industry best practices and ensure equitable access to storage resources for all users.

Accounts that exceed assigned storage limits may experience restricted functionality, including the inability to upload files or send/receive email until space is freed. Please note that storage quotas apply to active accounts only and do not impact Alumni Email accounts.

Google Drive & Email Storage Quotas
(Google Drive and Email - Combined Storage)

New Storage Limits:

Faculty: 50 GB combined
Staff: 50 GB combined
Students: 10 GB combined
Contractors: 5 GB combined
Student Applicants: 1 GB email, no Google Drive access

Microsoft 365 Storage Quotas
(OneDrive and Email - Combine Storage)

Microsoft 365 services (OneDrive, SharePoint, and Exchange/Email) are backed up through the university’s enterprise backup solution.

New Storage Limits:

Faculty: 50 GB combined
Staff: 50 GB combined
Students: 10 GB combined
Contractors: 5 GB combined
Student Applicants: 1 GB email, no OneDrive access

Requests for additional Google or Microsoft 365 storage may be submitted through the and will be reviewed on a case-by-case basis.

What You Need to Do Now

To prepare for these changes, please take the following actions:

Review your storage usage in and

Refer to the knowledge base article.

2. Delete or archive unnecessary files

If you are approaching or exceeding the quota, begin cleaning up, archiving, or moving data to an appropriate storage solution. Remove files you no longer need, especially large or duplicate items.

3. Move files to approved storage locations

Storage Options available at 51爆料: , or
Some files may be subject to retention requirements under , please review the schedule before deleting any data.

If you have questions or need assistance managing your storage, please submit a request through the .

Thank you for your cooperation as we implement these changes to maintain a secure and sustainable storage environment.

Best regards,

IT Solutions

RingCentral at 51爆料

Using RingCentral

IT Solutions has created and compiled customized training and resources for 51爆料 faculty and staff to quickly acclimate and discover the features of RingCentral. Faculty and staff should review the following resources:

What is RingCentral?

RingCentral is a fully cloud-based unified communication solution that provides both traditional telephony services, as well as modern features and capabilities necessary to foster and enable collaboration. Here are some of the features and capabilities:

VoIP-based desk phone with soft keys to set personal status, monitor extensions, and park, hold, or transfer calls.
softphone (i.e. desktop app) allows you to make and receive calls using your 51爆料 number from any laptop/desktop or mobile device
Visually manage and listen to voicemail and easily return a call
Long distance dialing included means no more 7 digit long distance codes
Work from Anywhere – Call Flipping to transfer calls from your deskphone to your cell phone when you have to leave your desk
Collaborate Seamlessly – Ring groups and call queues can help bridge on-campus and teleworking teams by ringing a group of phone numbers simultaneously or sequentially
Live reports and call analytics now allow for real time pinpointing of RingCentral call quality issues whether on home wireless, on-campus or cellphone 4G/5G

Check out this and see how it works.

Page last updated 11:20 AM, July 2, 2026

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